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Event Project Manager

Louisville, KY, United States  |  Communications  |  ID: REQ-9257

Description

Job Location

USA, Louisville, KY

Job Posting Title

Event Project Manager

The Challenge

The Event Project Manager plays a critical role in supporting growth and building the company’s reputation through the creation and execution of strategic, cost-effective meetings & events that express the company’s customer focus, brand superiority and industry leadership.

We are seeking a dynamic Event Project Manager to help support the design, planning, and execution of a variety of national and international event projects from Leadership Meetings, Customer Hospitality Programs (i.e., Kentucky Derby), Incentive Trips, Brand Experiences, Sales Meetings, and more for internal and external audiences.

This role is located in Louisville, KY.

What you will Do

  • Independently design, plan and execute event logistics and production from conception to completion for programs with budgets up to $150,000 and work in conjunction with Senior Manager, Meetings & Events on programs with budgets greater than $150,000 ensuring event goals and objectives are met, on-schedule and within budget.
  • Develop event documents and specifications following standard operational process to include a budget outline, project timeline, event resume, and final event evaluation.  All documents are to be highly detailed, organized, and delivered by scheduled timelines. 
  • Create and manage budgets in their entirety and provide a summary of event spend and forecasted spend in addition to identifying cost savings opportunities and communicating any potential risks to the overall event budget. 
  • Manage attendee housing & registration and collaborate with key decision-makers on creating and managing all event communications and collateral. 
  • Manage vendors, suppliers, contractors, staff; liaise with hotels, production companies, transportation vendors, décor companies, and other external partners and ensures services and materials are handled to reflect company standards and expectations.
  • Manage hotel & venue sourcing and selection and assist with negotiating terms & contracts with vendors/ suppliers.   
  • Manage and coordinate Churchill Downs suite ticket allocation and sponsorship activities. 

What you need to Succeed

Qualifications / Requirements

  • Bachelor’s degree
  • Minimum 5 years of event planning experience.
  • Ability to prioritize and work on multiple projects at one time in a fast-paced environment and work well under pressure.
  • Ability to lead an event but also comfortable to play a secondary role for optimum event success.
  • Prior experience in project management.
  • A team player with strategic thinking capabilities.
  • Ability to adapt to challenges and opportunities with a solution-oriented perspective.
  • Experience (or working knowledge) with event registration systems (Cvent) and virtual event platforms; Ability to learn new software applications with relative ease and be up to date on current technology trends in the meetings industry.
  • Must be willing and able to travel up to 30% of the time.

Desired Characteristics

  • Creative self-starter filled with enthusiasm and passion for events.
  • Collaborative / Team Player
  • Understanding of Operational Discipline and financial management.
  • Ambition to learn and take on any task.  No “job is too small” attitude.
  • Exceptional customer service focus.
  • Outstanding organizational skills, attention to detail, and ability to multi-task.
  • Strong interpersonal skills and ability to build effective partnerships with our internal clients & partners, vendors, and suppliers.
  • Ability to adapt to challenges and opportunities with a solution-oriented perspective.
  • Clear and concise communicator, both verbally and written
  • Maintain a working knowledge of the complex needs of a wide variety of events
  • Louisville market knowledge is a plus
  • IT proficiency with experience using event technology platforms.

#LI-VN1

GE Appliances is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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