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Purchasing Contract Analyst

Louisville, KY, United States  |  Sourcing  |  ID: REQ-11267

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Description

Job Location

USA, Louisville, KY

Job Posting Title

Purchasing Contract Analyst

The Challenge

The Purchasing Contract Analyst is responsible for ownership of contract administration for key commodities within the Indirect Sourcing (Purchasing) contract portfolio, including Capital Projects and Construction. This position will partner with buyers, business stakeholders and suppliers to support supplier onboarding, oversee contract changes, manage contract timelines and milestones, ensure contract adherence and conduct post-contract analysis and reporting. This role will also provide support and direction for internal GEA employees utilizing Indirect Sourcing services.

What you will Do

  • Lead the initial commercial elements of new Capital Equipment and Construction projects in partnership with team members responsible for the technical requirements. These elements include: requesting and analyzing quotes and proposals as well as the setup and onboarding of new suppliers.
  • Administer procurement contracts, including milestone tracking, performance management and change order processing.  Negotiate cost and schedule impact to change orders and other contract modifications.  Evaluate and make recommendations on supplier requests for waivers and deviations. Analyze potential risks that contract changes may pose to the organization and the project.
  • Monitor the procurement contracting for the assigned portfolio of projects. Ensure alignment and participation of internal and external parties during contract development, negotiation and execution stages.    
  • Provide internal training on contract provisions and obligations of the Company and supplier.
  • Lead post-tender Terms & Conditions reviews with suppliers; resolve contract conflicts in coordination with the internal business stakeholders and Sourcing teams. 
  • Review and confirm contractual provisions are followed, including quality and timeliness of work product, invoicing, payments, rates, schedule and satisfaction of all contractual requirements.  Facilitate supplier performance reviews and manage supplier relationships, including performance.
  • Exercise independent judgment and initiative in scheduling, assigning and coordinating work with business functions and suppliers.  Respond in an informed and timely fashion to questions and requests for assistance, demonstrating appropriate sense of urgency when answering internal and external requests.
  • Monitor supplier’s diverse and local subcontracting ensuring opportunities are provided and spend is reported.

Key Metrics / Focus Areas

  • % savings, % spend against contract, proper buying channel (PO, PCard etc.)
  • Focus on areas of opportunity – Payment, Scope, Change Order Management, Contract training and implementation
  • Key focus areas are:
    • Governance
    • Training
    • Metrics and data analytics
    • Escalation mechanism for supplier issues
    • Manage enterprise-wide contracts
  • Standardize process and tools for GEA contract management
  • Establish parameters for capturing value (budget impact and cost avoidance)

What you need to Succeed

Minimum Qualifications:

  • Bachelor’s Degree.
  • 3 years of relevant experience within supply chain, program management, commodity management or in a related role involving negotiating, identifying opportunities, selecting suppliers and/or implementing contracts.
  • Ability to negotiate and execute contracts. Understanding of concepts and principles of strategic sourcing, contract management and project management.
  • Ability to manage multiple tasks, set priorities and allocate time to accomplish objectives of the project and team.  Uphold high ethical standards and ensure compliance with procedures, regulations and laws.
  • Savvy business acumen with excellent executive presence, presentation and facilitation skills; can effectively interact with and influence all levels of the organization and Suppliers..
  • MS Excel and database expertise.
     

Preferred Qualifications:

  • Bachelor’s Degree in engineering, business, supply chain or related field.
  • Lean Six Sigma and/or PMP certification.
  • 3 or more years of experience in contract administration/management of engineering or construction-related projects.
  • Strong functional knowledge within GEA or a related manufacturing-focused business, ideally gained through roles requiring cross-functional collaboration with Manufacturing, Technology, Product Line teams, Supplier Quality, etc. 
  • Experience supporting a Product Line and/or New Product Introduction (NPI) at GEA or a related new business initiative.
  • Prior experience in Supplier Diversity, planning and participating in outreach events, and interface with SBA’s, NMSDC and WBENC.

Travel:

  • 5-10% domestic travel to suppliers or internal product line sites will be required.

GE Appliances is a trust-based organization. It is important we offer our employees the flexibility they need to do their best work while balancing the needs of the business and individuals. When you join GEA, you will have the opportunity to work with your leader to create a flexible work arrangement that balances the needs of the individual, team, and organization.

GE Appliances is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

 

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